1.1 The Physical Space Housing the Records |
Active
Records Area |
Inactive
Records Area A |
Inactive
Records Area B |
1.1.A
Temperature (in degrees Fahrenheit) |
Assessor 81 office Circuit Clerk 75 office County Clerk
75 office Sheriff 74 office Prosecuting Attorney 74 office |
Assessor Circuit Clerk 79 storage room County Clerk 75 storage room 1 Sheriff Prosecuting Attorney Basement 72 |
County Clerk 76 Storage Room 2 Bathroom 78 Evidence Room 74 New Storage Room 75 |
Humidity (record as
relative humidity) |
Assessor 48 Circuit Clerk 51office County Clerk 52 office Sheriff 52 office Prosecuting Attorney 45 office |
Assessor Circuit Clerk 54 storage room County Clerk 51 storage room 1 Sheriff Prosecuting Attorney Basement 44 |
County Clerk Storage Room 2 52 Bathroom 52 Evidence Room 50 New Storage Room 48 |
1.1.B Windows
(record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk no Sheriff yes Prosecuting Attorney no |
Assessor Circuit Clerk yes County Clerk yes Sheriff Prosecuting Attorney
no |
County Clerk
Storage Room 2 yes Bathroom yes Evidence Room yes New Storage Room yes |
1.1.C Pollutants and other hazards to records |
|
|
|
Mold - active
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney |
County Clerk Storage Room 2 no Bathroom no Evidence Room no New Storage Room no |
Mold - inactive (record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney |
County Clerk Storage Room 2 no Bathroom no Evidence Room no New Storage Room no |
Moisture, Dampness (record as yes/no) and note where |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney |
County Clerk Storage Room 2 no Bathroom no Evidence Room no New Storage Room no |
Animals - alive
note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney |
County Clerk Storage Room 2 no Bathroom no Evidence Room no New Storage Room no |
Animals - past
note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney |
County Clerk Storage Room 2 no Bathroom no Evidence Room no New Storage Room no |
Insects - alive
note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney |
County Clerk Storage Room 2 no Bathroom no Evidence Room no New Storage Room no |
Insects - past note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney |
County Clerk Storage Room 2 no Bathroom no Evidence Room no New Storage Room no |
Dust or grime on records |
Assessor no Circuit Clerk no County Clerk yes Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk no County Clerk yes Sheriff Prosecuting Attorney
yes |
County Clerk Storage
Room 2 yes Bathroom no Evidence Room no New Storage Room no |
1.1.D Fire suppression and detection systems |
|
|
|
Fire extinguishers
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk yes Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney
no |
County Clerk Storage Room 2 no Bathroom no Evidence Room no New Storage Room no |
Sprinklers (record
as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney
no |
County Clerk Storage Room 2 no Bathroom no Evidence Room no New Storage Room no |
1.1.E Type of security systems in place |
|
|
|
Guards at entrance to area (record as yes/no) No guards to entrance of
any area active or inactive |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney
no |
County Clerk Storage Room 2 Bathroom Evidence Room New Storage Room |
Locked or limited access to areas with records
(record as yes/no) All rooms have locked and limited access to records |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney
yes |
County Clerk Storage Room 2 Bathroom Evidence Room New Storage Room |
Alarm system
(record as yes/no) No rooms have ay alarm systems |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney
no |
County Clerk Storage Room 2 Bathroom Evidence Room New Storage Room |
Secured doors/windows (record as yes/no) All rooms have secured
doors and windows |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
County Clerk Storage Room 2 Bathroom Evidence Room New Storage Room |
Panic Button
(record as yes/no) No rooms have panic button |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
County Clerk Storage Room 2 Bathroom Evidence Room New Storage Room |
Key card access
(record as yes/no) no rooms have key card access |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
County Clerk Storage Room 2 Bathroom Evidence Room New Storage Room |
Comments:
Bathroom not used anymore just for storage
1.2, 1.4, and
1.5 Quantity of Records Held and Condition of Records
Location |
Record Type |
Volume |
Condition |
Assessor office |
Land books |
31 dockets |
Clean |
Assessor office |
Personal Property |
6 dockets |
Clean |
Assessor office |
Real Estate |
40 dockets |
Clean |
Assessor office |
Assessments |
11 dockets |
Clean |
Assessor office |
Maps |
4ft linear |
Clean |
Assessor office |
Real Property cards |
6 lateral drawers |
Clean |
Assessor office |
Correspondence |
6 vertical drawers |
Clean |
Assessor office |
Dog Funds |
2 vertical drawers |
Clean |
Assessor office |
Homestead |
2 vertical drawers |
Clean |
Assessor office |
Land |
1 vertical drawer |
Clean |
Assessor office |
Real Estate |
2 vertical drawer |
Clean |
Assessor office |
Payroll |
1 vertical drawer |
Clean |
Assessor office |
Receipts |
1 vertical drawer |
Clean |
Circuit Clerk office |
Finance Records |
5 vertical drawers |
Clean |
Circuit Clerk office |
Budget |
3 vertical drawers |
Clean |
Circuit Clerk office |
Billing |
7 vertical drawers |
Clean |
Circuit Clerk office |
Fine records |
3 vertical drawers |
Clean |
Circuit Clerk office |
Felony |
36 vertical drawers |
Clean |
Circuit Clerk office |
Old tax cases |
7 vertical drawers |
Clean |
Circuit Clerk office |
Adoption |
4 vertical drawers |
Clean |
Circuit Clerk office |
Mental Hygiene |
9 vertical drawers |
Clean |
Circuit Clerk office |
Juvenile |
10 vertical drawers |
Clean |
Circuit Clerk office |
Misc. cases |
24 vertical drawers |
Clean |
Circuit Clerk office |
Civil |
28 vertical drawers |
Clean |
Circuit Clerk office |
Domestic violence |
4 vertical drawers |
Clean |
Circuit Clerk office |
Audio tapes |
3 vertical drawers |
Clean |
Circuit Clerk office |
Felony cards |
1 vertical drawer |
Clean |
Circuit Clerk office |
Criminal |
16 dockets |
Clean |
Circuit Clerk office |
Divorce |
16 dockets |
Clean |
Circuit Clerk office |
Civil |
47 dockets |
Clean |
Circuit Clerk office |
Chancery |
24 dockets |
Clean |
Circuit Clerk office |
Civil |
2 vertical drawers |
Clean |
Circuit Clerk office |
Divorce |
4 vertical drawers |
Clean |
Circuit Clerk office |
Domestic Violence |
4 vertical drawers |
Clean |
Circuit Clerk office |
Misc. |
2 vertical drawer |
Clean |
Circuit Clerk office |
Family court tapes |
4 vertical drawers |
Clean |
Circuit Clerk office |
Civil |
12 vertical drawers |
Clean |
Circuit Clerk office |
Felony |
4 vertical drawers |
Clean |
Circuit Clerk office |
Misdemeanor |
5 vertical drawers |
Clean |
Circuit Clerk office |
Guardianship |
1 vertical drawer |
Clean |
Circuit Clerk office |
Pending divorces |
1 vertical drawers |
Clean |
Circuit Clerk office |
Adoption |
6 vertical drawers |
Clean |
Circuit Clerk office |
Juvenile Abuse and Neglect |
3 vertical drawers |
Clean |
Circuit Clerk office |
Divorces |
24 vertical drawers |
Clean |
Circuit Clerk office |
Domestic tapes |
1 vertical drawer |
Clean |
Circuit Clerk office |
Ended Civil |
8 vertical drawers |
Clean |
Circuit Clerk office |
Appeals |
7 vertical drawers |
|
Circuit Clerk office |
Civil Appeals |
16 vertical drawers |
Clean |
Circuit Clerk office |
Misc. |
30 banker boxes |
Clean |
Circuit Clerk office |
Criminal/Civil evidence |
1ft 8inch wide and 3ft 8inch high wooden drawers 22
of them |
Clean |
Circuit Clerk office |
Chancery Records |
24 document cans |
Clean |
Circuit Clerk office |
Civil/Law/Child Support/Chancery |
18 ft linear of non standard boxes |
Clean |
Circuit Clerk office |
Law order |
16 dockets |
Clean |
Circuit Clerk office |
Execution |
3 dockets |
Clean |
Circuit Clerk office |
Delinquent lands |
2 dockets |
Clean |
Circuit Clerk office |
Trail |
1 dockets |
Clean |
Circuit Clerk office |
Witness Certification |
1 docket |
Clean |
Circuit Clerk office |
Judge |
1 docket |
Clean |
Circuit Clerk office |
Jury Commission |
4 docket |
Clean |
Circuit Clerk office |
Adoption |
2 dockets |
Clean |
Circuit Clerk office |
Criminal |
11 dockets |
Clean |
Circuit Clerk office |
Misc. Order |
15 dockets |
Clean |
Circuit Clerk office |
Record bonds |
1 dockets |
Clean |
Circuit Clerk office |
Order sale of land |
1 docket |
Clean |
Circuit Clerk office |
Financial Records |
19 vertical drawers |
Clean |
Circuit Clerk office |
Order books |
14 dockets |
Clean |
Circuit Clerk office |
Docket books |
10 dockets |
Clean |
Circuit Clerk office |
Criminal docket |
16 dockets |
Clean |
Circuit Clerk office |
Divorce |
16 dockets |
Clean |
Circuit Clerk office |
Civil order |
55 dockets |
Clean |
Circuit Clerk office |
Chancery |
24 dockets |
Clean |
Circuit Clerk office |
Felony |
32 vertical drawers |
Clean |
Circuit Clerk office |
Tax cases |
7 vertical drawers |
Clean |
Circuit Clerk office |
Adoption |
4 vertical drawers |
Clean |
Circuit Clerk office |
Mental Hygiene |
4 vertical drawers |
Clean |
Circuit Clerk office |
Juvenile |
8 vertical drawers |
Clean |
Circuit Clerk office |
Misc. cases |
10 vertical drawers |
Clean |
Circuit Clerk office |
Civil Cases |
28 vertical drawers |
Clean |
Circuit Clerk office |
Domestic Violence |
4 vertical drawers |
Clean |
Circuit Clerk office |
Audio tapes |
3 vertical drawers |
Clean |
Circuit Clerk office |
Civil/Divorce/Domestic Violence/Misc. |
6inch wide by 5inch high and 12 cabinets |
Clean |
Circuit Clerk storage room |
Family Court Tapes |
5 vertical drawers |
Clean |
Circuit Clerk storage room |
Civil |
4 vertical drawers |
Clean |
Circuit Clerk storage room |
Felony |
3 vertical drawers |
Clean |
Circuit Clerk storage room |
Misdemeanor |
2 vertical drawers |
Clean |
Circuit Clerk storage room |
Guardianship |
1 vertical drawer |
Clean |
Circuit Clerk storage room |
Pending divorces |
1 vertical drawer |
Clean |
Circuit Clerk storage room |
Juvenile |
3 vertical drawer |
Clean |
Circuit Clerk storage room |
Abuse and neglect |
1 vertical drawer |
Clean |
Circuit Clerk storage room |
Domestic tapes |
1 vertical drawer |
Clean |
Circuit Clerk storage room |
Ended divorces |
1 vertical drawer |
Clean |
Bathroom |
Adoptions |
2 dockets |
Clean |
Bathroom |
Law order |
5 dockets |
Clean |
Bathroom |
Juvenile Records |
13 dockets |
Clean |
Bathroom |
Criminal |
11 dockets |
Clean |
Bathroom |
Misc. Order |
15 dockets |
Clean |
Bathroom |
Jury |
8 dockets |
Clean |
Bathroom |
Record bond |
1 docket |
Clean |
Bathroom |
Order sale of land |
1 docket |
Clean |
Bathroom |
Felony |
1 vertical drawer |
Clean |
Bathroom |
Misdemeanor |
3 vertical drawer |
Clean |
Bathroom |
Appeals |
7 vertical drawers |
Clean |
Bathroom |
End Criminal |
8 vertical drawers |
Clean |
Bathroom |
Divorce |
13 vertical drawers |
Clean |
Bathroom |
Ended Civil |
15 vertical drawers |
Clean |
Bathroom |
Juvenile |
13 dockets |
Clean |
Bathroom |
Adoption |
2 dockets |
Clean |
Bathroom |
Law order books |
5 dockets |
Clean |
Bathroom |
Criminal |
11 dockets |
Clean |
Bathroom |
Misc. Order |
15 dockets |
Clean |
Bathroom |
Jury |
3 dockets |
Clean |
Bathroom |
Record bonds |
1 dockets |
Clean |
Bathroom |
Order of land sale |
|
Clean |
Evidence Room |
Adoption |
6 vertical drawers |
Clean |
Evidence Room |
Civil |
9 vertical drawers |
Clean |
Evidence Room |
Misc. some records some evidence |
30 banker boxes |
Clean |
Evidence Room |
Misc. |
1ft 8inch wide and 3ft 8inch high wooden locked
drawers 22 of them |
Clean |
New storage room |
Chancery records |
24 document cans |
Clean |
New storage room |
Civil appeals |
16 vertical drawers |
Clean |
New storage room |
Civil/Law/child support |
53 non standard card board boxes |
Clean |
New storage room |
Law order books |
11 dockets |
Clean |
New storage room |
Execution books |
3 dockets |
Clean |
New storage room |
Delinquent land |
2 dockets |
Clean |
New storage room |
Trial docket |
1 docket |
Clean |
New storage room |
Witness certificates |
1 docket |
Clean |
New storage room |
Judge |
1 docket |
Clean |
New storage room |
Jury |
1 docket |
Clean |
County Clerk office |
Wills |
19 vertical drawer |
Clean |
County Clerk office |
Birth |
7 vertical drawers |
Clean |
County Clerk office |
Bonds |
6 vertical drawer |
Clean |
County Clerk office |
Liens |
2 vertical drawers |
Clean |
County Clerk office |
Sheriff receipt |
4 vertical drawers |
Clean |
County Clerk office |
Minster bonds |
2 vertical drawers |
Clean |
County Clerk office |
Marriage certificates |
15 vertical drawers |
Clean |
County Clerk office |
Ownership |
1 vertical drawers |
Clean |
County Clerk office |
Deeds |
12 vertical drawers |
Clean |
County Clerk office |
Notary |
3 vertical drawers |
Clean |
County Clerk office |
Republic bonds |
3 vertical drawers |
Clean |
County Clerk office |
Homestead exemptions |
4 vertical drawers |
Clean |
County Clerk office |
Will books |
5 dockets |
Clean |
County Clerk office |
Fiduciary |
5 dockets |
Clean |
County Clerk office |
Court Records |
7 dockets |
Clean |
County Clerk office |
Marriage Records |
8 dockets |
Clean |
County Clerk office |
Land Books |
65 dockets |
Clean |
County Clerk office |
Index and Record |
4 dockets |
Clean |
County Clerk office |
Plat books |
1 docket |
Clean |
County Clerk office |
Personal Property |
1 docket |
Clean |
County Clerk office |
Delinquent books |
2 dockets |
Dirt/Torn |
County Clerk office |
Maps |
3ft 8inch by 5inch high and 4drawers |
County Clerk storage room |
County Clerk office |
Bonds/Oaths/Redemptions/Judgments/Marriage
License/Appraisals |
1ft 7inch wide and 2inch high wooden drawers 30 of
them |
County Clerk storage room |
County Clerk office |
Finance Statements |
8 vertical drawers |
Clean |
County Clerk office |
DMV |
1 vertical drawer |
Clean |
County Clerk office |
Misc. |
1 vertical drawer |
Clean |
County Clerk office |
Reappraisals |
9 vertical drawers |
Clean |
County Clerk office |
Monthly reports |
2 vertical drawers |
Clean |
County Clerk office |
Candidate Expense |
2 vertical drawers |
Clean |
County Clerk office |
Ballots |
2 vertical drawers |
Clean |
County Clerk office |
Commission Record |
1 vertical drawer |
Clean |
County Clerk office |
Voter Registration |
1 vertical drawer |
Clean |
County Clerk office |
Absentee |
2 vertical drawers |
Clean |
County Clerk office |
Deeds |
5 vertical drawers |
Clean |
County Clerk office |
Insurance |
2 vertical drawers |
Clean |
County Clerk office |
Fiduciary |
6 vertical drawers |
Clean |
County Clerk office |
Plats |
3 vertical drawers |
Clean |
County Clerk office |
Invoices |
1 vertical
drawer |
Clean |
County Clerk office |
Election records |
4 vertical drawers |
Clean |
County Clerk office |
Misc. |
5 non standard boxes |
Clean |
County Clerk office |
Misc. |
60 document cans |
Clean |
County Clerk storage room |
Deed books |
195 dockets |
Clean |
County Clerk storage room |
Release books |
48 dockets |
Clean |
County Clerk storage room |
Trust deeds |
144 dockets |
Clean |
County Clerk storage room |
Appraisements |
30 dockets |
Clean |
County Clerk storage room |
Personal Property |
5 dockets |
Clean |
County Clerk storage room |
General index deeds |
15 dockets |
Dirt/Torn |
County Clerk storage room |
Land books |
17 dockets |
Clean |
County Clerk storage room |
Real estate |
32 dockets |
Clean |
County Clerk storage room |
Debtor Index Trust deeds |
7 dockets |
Dirt/torn |
County Clerk storage room |
Misc. records |
6 dockets |
Clean |
County Clerk storage room |
Election Books |
5 dockets |
Clean |
County Clerk storage room |
Judgment lines |
5 dockets |
Clean |
County Clerk storage room |
Settlement books |
12 dockets |
Clean |
County Clerk storage room |
Assignment books |
8 dockets |
Clean |
County Clerk storage room |
Levy estimate |
2 dockets |
Clean |
County Clerk storage room |
Map books |
3 dockets |
Dirt |
County Clerk storage space2 |
Deeds |
290 dockets |
Clean/Dirt/Torn |
County Clerk storage space2 |
Release deeds |
48 dockets |
Clean |
County Clerk storage space2 |
Appraisements |
30 dockets |
Clean |
County Clerk storage space2 |
Personal property |
5 dockets |
Clean |
County Clerk storage space2 |
General index |
5 dockets |
Dirt |
County Clerk storage space2 |
General index deed |
10 dockets |
Clean |
County Clerk storage space2 |
Land |
17 dockets |
Clean |
County Clerk storage space2 |
Real estate |
32 dockets |
Clean |
County Clerk storage space2 |
Misc. Records |
6 dockets |
Clean |
County Clerk storage space2 |
Misc. Liens |
2 dockets |
Clean |
County Clerk storage space2 |
Fiduciary |
110 dockets |
Clean/Dirt/torn |
County Clerk storage space2 |
Voter Registration |
36 dockets |
Clean |
County Clerk storage space2 |
County Records |
12 dockets |
Clean |
County Clerk storage space2 |
Election records |
5 dockets |
Clean |
County Clerk storage space2 |
Judgment lines |
5 dockets |
Clean |
County Clerk storage space2 |
Settlements |
12 dockets |
Clean |
County Clerk storage space2 |
Assignments |
8 dockets |
Clean |
County Clerk storage space2 |
Levy Estimate |
2 dockets |
Clean |
County Clerk storage space2 |
Map books |
3 dockets |
Clean |
County Clerk storage space2 |
Marital bond |
7 dockets |
Clean |
County Clerk storage space2 |
Mechanic lien |
4 dockets |
Clean |
County Clerk storage space2 |
Wills |
102 dockets |
Clean |
County Clerk storage space2 |
Releases |
29 dockets |
Clean |
County Clerk storage space2 |
Trust Deeds |
128 dockets |
Clean |
County Clerk storage space2 |
Marriage license |
11 vertical drawers |
Clean |
County Clerk storage space2 |
Voter Registration |
5 vertical drawers |
Clean |
County Clerk storage space2 |
Misc. |
36 ft linear non standard card board boxes |
Clean |
Prosecuting Attorney
office |
Open files |
28 vertical drawer |
Clean |
Prosecuting Attorney
office |
Closed files |
20 vertical drawers |
Clean |
Prosecuting Attorney
Basement |
Civil and Criminal |
93 square feet of non standard boxes |
Clean |
Prosecuting Attorney
Basement |
Civil and Criminal |
40 banker boxes |
Clean |
Prosecuting Attorney
Basement |
Misc. |
8 vertical drawers |
Clean |
Comments:
Sheriff says his records were kept in
Circuit Clerk and other rooms.
1.6 Disaster
Plan |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
|
No |
No |
No |
No |
No |
Comments
1.7 Staffing |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
1.7.A Number
of Employees |
|
|
|
|
|
Full time |
4 |
3 |
3 |
3 |
2 |
Part time |
0 |
1 |
1 |
0 |
2 |
Volunteers |
0 |
0 |
0 |
0 |
0 |
1.7.B Records Training |
|
|
|
|
|
Training received |
None |
None |
None |
None |
None |
Opportunities available |
None |
None |
None |
None |
None |
1.1.D.b
Average Daily Retrievals of Current Records |
|
|
|
|
|
Staff use |
Didn't know |
Didn't know |
Didn't know |
Didn't know |
Didn't know |
Public use |
Didn't know |
Didn't know |
Didn't know |
Didn't know |
Didn't know |
1.7.D.b Average Daily Retrievals of Stored Records |
|
|
|
|
|
Staff use |
Didn't know |
Didn't know |
Didn't know |
Didn't know |
Didn't know |
Public use |
Didn't know |
Didn't know |
Didn't know |
Didn't know |
Didn't know |
Comments
1.8 Reformatting/Duplication |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
Comments
1.9 Electronic Records |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
Software used |
Microsoft Word |
Circuit Court Management Systems |
CSSI |
N/A |
Corel Wordperfect |
Name and address of the vendor used |
|
|
Casto and Harris |
N/A |
|
System support used |
|
CDS(computer data system) |
|
N/A |
|
Name and address of the vendor used |
|
|
|
N/A |
|
Security in place for the storage system |
|
|
|
N/A |
Password |
Security in place for the backup system |
|
|
|
N/A |
Password |
Procedural rules used for creation, storage,
reformatting, and retirement of electronic records |
|
|
|
N/A |
|
Recommendations
1.10 Records
Retention/Disposition (Retention Schedules, Destruction Process, Electronic
Records Guidelines Used) |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
Name of retention schedules or any other procedures,
including Code references, followed during the last five years |
No |
Yes 1977 retention schedule |
No |
No |
No |
Documentation processes to show what records have
been destroyed in the past five years (record as yes/no) |
No |
Yes |
Yes |
No |
No |
Any records management guidelines used for
electronic records (record as yes/no) |
No |
No |
No |
No |
No |
Comments
1.11 Material
being stored outside the office's jurisdiction |
Assessor |
Circuit
Clerk |
County
Clerk |
Sheriff |
Prosecuting
Attorney |
Lists of records administered by the office, but
held by a local historical or genealogical group, a local library, or West
Virginia University (record as yes/no) |
No |
No |
No |
No |
No |
Lists contain record group, series, span date, and quantity
data (record as yes/no) |
No |
No |
No |
No |
No |
Transfer documentation for these records (record
as yes/no) |
No |
No |
No |
No |
No |
Comments