Copies of all bonds given by persons who act in a fiduciary capacity. Shows name of person bonded, estate or person for whom he acts, date, amount, condition of bond, name of surety and date bond rescinded. 6-2-12, 44-5-2

Miscellaneous original bonds which are given by county officials to county court upon election or appointment to office, and which have been recorded. Includes bonds of county officials, fiduciaries, ministers, proprietors of liquor establishments, notaries public and trustees. 44-1-16

Show name of person giving bond, capacity in which he serves, date, amount and conditions of bond, and name of surety. 44-1-16

Record of all County Commission meetings of the county.

Copies of bonds executed by notaries public to insure the perfomance of duties, showing names of principal and sureties, amount of bond, date bond executed, date of election by the court, signatures of principal and sureties, judge's approval of the bond, date of commission expiration, and oath of office sworn to. 44-1-16

Record of bonds given to County Court by county officials upon appointment or election to office. Shows name of officer, capacity in which he acts, name of surety, date, amount, and condition of bond. 44-1-16

Original oaths administered to county officers upon assumption of duties. Includes original oaths of all magisterial district and county officers and judges of courts of limited jurisdiction; and certified copies of oaths of members of school boards, other school officials and municipal offices. 6-1-6

Includes application for absent voter's ballots and rejected absent voter's ballots. 3-3-5

Sworn statements filed with clerk by financial agent or treasurer of political organization of all receipts and disbursements in connection with elections. Shows all contributions to each candidate's campaign fund, from whom received, amount and purpose of each expenditure and date of each transaction. 3-8-2, 3-8-6

Written designations of the above named officers. 3-1-43

A record of votes cast in each district of the county during primary and/or general elections. States name of candidate, office, political affiliation, number of votes cast for each and date. Primary and general elections may be in different books in some instances. Also contains a record of proceedings in ascertaining and declaring the result of every election in the county. 3-6-9

Certificate filed by precinct election officials as to results of their precinct. 3-6-9

Application to County Court made by person desiring registration or transfer. Gives name of applicant, precinct, political affiliation, age, place of birth, time of residence in state, county, and precinct and signature. Two (2) copies are kept, one alphabetical and one by precinct. 3-2-29

Books on what was audited by state agencies in the county. Health and all offices in the County Court. 11-1- 2

General Relief Fund, General County, etc. 7-6-6, 9-4-4

Dog fees which are used to pay sheep kill claims out of, also may be titled Sheep Fund. 19-20-10

Record of all fees for all services performed by Clerk of County Court including acknowledgments, recordings, filing, administering oaths, transcripts, and copying. Shows dates, names of parties for whom service was rendered, names of parties to instrument, kind of service charged, date of collection. 59-1-19

Procurement records of the County Clerk's Office containing vouchers, invoices paid from General County Fund. 7-7-9

General relief cases made up for frequent use. Shows name, case number, alias if any, address, remarks, date of investigation and name of investigator, application number and date. 9-4-4

Sheriff's record of payment to and disbursement of funds allocated to operation, construction and maintenance of schools. Shows source of funds and date received, to whom orders payable, purpose, date, amount and number of order. 18-9-5

Stubs or receipts of licenses issued by the Clerk of the County Court. Shows name of person receiving license, kind of license, date issued, amount of fee and signature of clerk. 20-2-34

Record of assignments made to secure payment of old age pensions; assignment of future income, real or personal property, or insurance. Shows name of pensioner, amount and description of tangible property, date of agreement, description of tangible property, date of agreement, amount to be received by pensioner, date of recordation. (obsolete)

Insurance policies showing type of coverages the county has on all vehicles and property.

Reports of fines and costs collected by justices of the peace with name of district, date of report, date and amount of fine, receipt number, charge, from whom collected , docketing reference to book and page, date and amount of fine collected, date fine paid to Sheriff by justice, amount of fee, and name of justice. (obsolete) 50-17-15

Reports of fines and costs collected by Justices of the Peace with name of district, date of report, date and amount of fine, receipt number, charge, from whom collected, docketing reference to book and page, date and amount collected, and name of justice. (obsolete) 50-17-16

Levy estimates made by County Court for various funds in administration of county affairs. Shows amount and allocation of levy, date of meeting. 11-8-10, 11-8-10A

Reports from certain county officials on budget, list of expenses, salaries, etc. 7-5-16

Lists names of personnel and salary payments made to each. 7-7-6 (Repealed 1996)

Requisitions, shipping documents, invoices, statements, and related correspondence regarding purchases.

Receipts given to Clerk of County Court by county officers upon receipt of order for payment of salaries for employees services and county bills. Shows name of person receiving payment, position, amount received, date, and number of check. 7-7-9

Record of receipts and disbursements made by Clerk in administration of office. Receipts show source and amount of fund, date received and allocation. Disbursements to whom paid, date, amount, explanation of payment and to what fund charged. 7-5-16

Records of expenditures by the county paid from Federal Sharing Money given to the county by the Federal Government. Contains invoices, receipts, etc.

Record of allowance made by county court to be drawn from each district fund for construction and maintenance of roads. Gives name of road, amount spent, date, to whom paid and reason for payment. (Obsolete, discontinued, 1933) 17-10-4

Original annual settlements made by Sheriff and submitted to County Court for approval. Report shows source of all funds, date of receipt and fund to which allocated with itemized list of all disbursements, date, amount, to whom paid, fund to which charged, number of order, and explanation of payment. 6-8-6

This deals with State Road Commission contracts for improving highways and building new ones in that county. 17-10-4

Quarterly reports to the Worker's Compensation Commissioner by the County 7-7-3

Claims 7-5-16
 

Two (2) years after settlement, then destroy.

Record of care of poor in county, showing minutes of meetings of overseers of poor, claims paid for food and supplies in the care of poor. (Obsolete)

Original conditional sales contracts filed, not recorded. Shows name of vendee and vendor, date of sale, condition of sale, amount of deferred payments, interest or carrying charges, description of property purchased, date contract admitted to record, contract number. (Obsolete, repealed) 40-3-1,40-3-32

Original conditional sales contracts for recordation and filed without recordation. Shows name of vendee and vendor, date of sale, condition of sale, amount of deferred payment, interest or carrying charges, description of property purchased, date contract admitted to record, date of release of other action and file number. 46-1-101 et seq

Yearly reports prepared by Deputy Commissioner Delinquent Lands on forms to be furnished by the Auditor, of all lands previously certified to the Circuit Court of the county. 11A-4-35 (Obsolete, repealed)

Maps to county lands and blueprints of important county buildings and facilities.

Tables of tracts of land containing same information as in Land Book. It is arranged alphabetically by districts and by names of property owners thereunder. 11-3 et seq

List prepared for Assessor by County Clerk of all transfer of real property during past year. Shows whether transfer made by deed, judgment or decree, names of grantors and grantees and names of the parties in whose favor of and against whom such a decree was rendered. 11-4-8

Receipts of redemption of delinquent lands which have been forfeited to State. Shows name of owner charged with tax, period for which delinquent, amount of tax due, name of redemptioner, date and amount paid. 11A-3-26, 11A-3-44

Record of orders of corrections of tax assessments on real property after hearing has been conducted before County Court acting as board of review and equalization. 11A-3-27

Copies of original deed filed with the County for safekeeping. Shows names of grantees and grantors, location and description of property, acreage, warranty, granting works, reservations if any liens, date of instrument, execution, acknowledgment, consideration, recital, estates conveyed and date of recordation. 11A-3-27, 11A-3-28, 11A-3-29, 39-1-2

Contains copies of the above mentioned item bound in book form. 11A-3 et seq

Record of delinquent lands showing names of property owner, acreage, description and location, years for which real estate delinquent. 11-8-11

Prepared by Sheriff each year. 11A-2-14

West Virginia Division of Highways public utilities, pipelines and other maps pertaining to right-of-way. 17-4-7, 17 10-4

Record of real property and appurtenances thereto set aside to the amount of $5,000 and which cannot be attached for debts contracted after record is made. 38-9-4

List of real estate owners showing names of owners, location, description, acreage of property, assessed value and allocation of tax to various county and state funds. 11-3-19

Record of memorandum or notice of the pendency of a suit, action, or other proceeding, whether at law or equity, to enforce any lien upon, right to, or interest in designated real estate. Have original in files and a copy in book form. 55-11-1, 55-11-2

Retain Lis Pendens book permanently.

Original transfers of personal property and security for a debt or obligation in such form that upon failure of mortgagor to comply with the terms of the contract, the title of property will become the property of the mortgagee. Shows name of mortgagor, description and location of property affected, amount and description of chattels. 38-13-1

Recorded copies of leases on mineral resources, shows name of lessor and lessee, consideration, location and description of property, terms of the agreement, acknowledgment before Notary Public and clerk's certificate of recordation.

List of personal property prepared by Assessor for tax assessment purposes. Shows name of property owner, description and assessed value of property with allocation of tax to various state, county, district and municipal funds. 11-3-19

Drawings and blueprints of forms, subdivision, cemeteries, city lots, and street improvements, showing name of subject, date of drawing, boundaries, scale used, location, name of engineer making survey, name of draftsman, and certificate of registration. 39-1-11

Record of receipts issued by State Auditor for payment of delinquent taxes or redemption after land has been returned delinquent and taken over by State. Shows name of owner, name of person paying tax, amount and extent of time for which tax due, interest charged, amount and date paid. 11A-3-44, 11A-3-68

Recorded reports of sale of property at public auction by trustee. Shows inventory of property sold, date of sale, name of purchaser, and amount for which sold. 35-1-5

Record of surveyor's plats of land showing name of owner, location and description of land with metes and bounds, names of adjacent owners, date of survey, and name of surveyor. 7-3-2

Copies of receipts of purchasers of delinquent land, which have been sold at public auction for delinquent taxes. Shows name of purchaser, name of former owner, location and description of property, date and place of sale, and amount of redemption price. 11A-3-68

List of sales and redemptions of advertised delinquent lands made by Sheriff to Clerk of County Court. Shows date of sale, years for which delinquent, name of person charged with taxes, etc. 11A-3-11

List of all real property returned delinquent after taxes have been unpaid for a period of one year. Prepared by the Sheriff and submitted to County Court. Shows name of owner, location, description and assessed value of property, total amount of tax and period for which due, date redeemed or sold. 11A-2-11, 11A-2-14

Prepared by auditor and deputy commissioner. 11A-3-56

Record of assignment of real and personal property to protect creditors. Shows same information as an Assignment Judgment. Shows name of person making assignment, nature and extent of property, date assignment made, and date of recordation. 38-12-9

Original chattel deeds of trust given against farm crops and livestock to secure advancement of Federal loans. Shows date of lien, name of grantor, trustee and beneficiary, amount advanced and limits. Original crop lien agreements made between West Virginia Rural Rehabilitation Corporation and individuals to secure advancement of funds. 38-10A-6 (Repealed) Chapter 46

This is used whenever a bank, person, firm or corporation will advance money with security as accounts receivable, material goods in process or merchandise. Includes names of parties and general characteristics of merchandise. 38-14-3 (Repealed)

Record book showing names of parties, amount and character of claim, when filed, description of property to be charged by such lien, and notation of release; if contract and bond are filed it is entered in this record. 38-2-27

As a condition of receiving public assistance, an aged person shall submit to the county council a property acknowledged agreement granting to the state a lien upon all or any part of his real or personal property. 9-5-26 (Obsolete)

Record of releases which consist of writing given and acknowledged before one authorized to acknowledge deeds releasing any lien upon real or personal property. Shows same information as the original document. Shows name of parties to instrument, description of lien to be released, full or partial release, and intent to discharge same. 38-12-9

Original release writings recorded and filed. Shows description of lien to be released, whether full or partial release, names of both parties and intent to discharge some. 38-12-9

Contains a record of the State Tax liens against property for failure to pay taxes. Also lists a cross reference to the release if applicable. 38-10-1, 38-10C-2

Original trust deeds held as a lien to secure debts or indemnifying sureties. Shows date, name of grantor and trustee, description of property, granting words, description of debts to be secured or indemnified, covenants or provisions, signature or grantor and witnesses. 11A-3-17

This shows the name of decedent, date, cause and place of death, names of parents, date and place of birth and place of burial. Also shown is the age, color, sex, marital status, occupation, etc. 16-5-19

Various records to establish birth date for persons who never acquired a certificate until later in life. 16-5-12

Original marriage applications and licenses issued by Clerk of County Court. Shows name of county, authorization for marriage, names of parties, date of issue, signature of clerk, and endorsement of minister with date and place of marriage. 48-2-107, 48-2-203, 48-2-204

Record of discharges of officers and enlisted men in World War I and post from all branches of the service. Shows name, date and place of enlistment, service record, rank at time of discharge, date, place, and reason for discharge. 51-4-12A

Record of birth certificates issued by Clerk of County Court and index to births. Index shows family name of children and the given name of child.16-5-12

Record of marriages performed and reported by ministers and of marriage licenses. Also is an index that gives the names of the bride and groom.16-5-33

This includes a register of births, deaths, marriages, and an index to all the books. 16-5-12, 16-5-19, 16-5-33

Itemized list of all property in estates with appraised valuation as made by appraisers and reported to the Commissioner of Accounts who examines appraisement and certifies it to County Court for approval and release of appraisers. 44-5-2

Record of notices of appointment or election of church and organization trustees as recorded in Church Trustees Orders. Shows name of officer making report, name of organization electing or appointing trustee, date and period of appointment, date of filing, signature of president or secretary making report, and signature of Clerk of County Court. 35-1-6

Original receipts taken by the Clerk for disbursement of funds incident to estate settlements showing date of estate settlements showing date of receipt, amount and purpose of payment, signature of payee, and source from which funds were derived.

Records of closed and open estates and the sale of land under estates. 31-40-1 to 31-40-11

Record of appointment of person to act as principal with full legal power. Shows name of person to whom power of attorney is granted, name of principal, date of appointment, date of power rescinded and date of recordation, stating whether power be general or special. 39-1-1

Record of fiduciaries and their appointments required to be kept by Clerk of County Court. Shows name of fiduciary, name of decedent, names of living person or persons for whom he is guardian, curator, etc. 44-5-1, 44-5-2

Original settlements made by fiduciary to Commissioner of Accounts and submitted by him to County Court for approval and release of fiduciary. Shows name of estate, name of personal representative, date and amounts of all receipts and disbursements and final total. 42-1-9

Record of annual and final settlements made by fiduciaries. Shows name of estate, name of personal representative, list of all receipts and disbursements of funds in estate with date and explanation, certification of Commissioner, approval of court, and date of recording. 44-4-3

Register of all wills that have been filed with the county. Also there is an original of some wills and an index of all the wills of the offices. 41-5-17, 44-5-2

Original certificates of incorporations showing names of corporations, date, location, authorized capital stock and subscribers to same.

A list of all the vaccinations done on dogs for rabies and owner's name. 19-20A-3

Original inquest forms made by Coroner's Jury to Coroner who submits the same with evidence to Circuit Court. Shows place and date of inquest, name of Coroner or Justice acting as Coroner, name of deceased, manner of death, persons involved, signatures of Coroner and jury. 61-12-10

If no court action, retain ten (10) years, then destroy.

Record of original and abstracts of executions issued in any court in state upon property in county in which clerk serves. Shows name of plaintiff and defendant, amount and date of execution, day and hour received by Sheriff. 38-3-5

Original abstracts filed by Clerk of County Court of all judgments rendered in Justice of the Peace, Circuit Court, or any other court in the state affecting property in the county for which he acts. Shows name of plaintiff and defendant; amount of judgment and costs; value of any specific property to be recovered by the judgment, and the damage for its detention. 38-3-4, 38-3-5

Record of all criminal and civil cases heard in Justice of the Peace court showing pleadings, title of action, names of parties to suit, date of action, crime charged, date of summons and return, names of attorneys appearing for plaintiff and defendant, filing of complaint, continuances if any, verdict, execution, satisfaction of judgment. 50-16-1 to 50-16-11 (obsolete)

Law orders of the County Court and Circuit Court in all legal actions. Shows names of parties to suits, names of attorneys, style of case, order or decree issued, date of order and recordation. 56-3-6--Delivery of Process ,56-4-2 separates chancery cases

Record of examinations of alleged insane persons by mental hygiene commission. Shows name of person examined, name of person or persons making complaint, physicians reports, examination of patient by board, judgment by board, and whether admittance to state hospital is recommended. 27-5-4 (obsolete)

Recording and indexing of all change in name orders, showing both old and new names. 48-5-613, 48-25- 104

Financial statements of insurance companies, showing name of company, names of officers of firm, home office location, assets, liabilities and date.

Monthly computer listings of persons receiving public assistance, address, and amount of assistance is considered public information. 9-5-5

Listing of all deductions from employees of the county concerning a retirement fund sent to Charleston in report form. 5-10-16

Includes time sheets/cards, compensatory time, monthly/weekly reports.

IRS Forms 940, 940a, 941, 942, W-2

W-4 Employees Withholding Allowance Certificate
   
   

Four (4) years after superseded or obsolete, then destroy.

Cards on each employee showing name, birth date, date hired, staff position and date terminated, etc.